Privacy Policy

1. Introduction & Scope

This Privacy Policy explains how InstiB – School Management Software (“InstiB”, “we”, “our”, or “us”) collects, uses, stores, processes, and protects information when schools use our cloud-based school management software and related services.

InstiB is designed exclusively for schools, including CBSE, ICSE, State Board, International, and Private Schools in India. This policy applies to all users accessing InstiB through web or mobile applications, including school management, administrators, teachers, parents, and students, acting under authorization of the school.

By using InstiB, you agree to the practices described in this school management software privacy policy.

2. Information We Collect

InstiB collects information strictly necessary to deliver secure and efficient school ERP services.

2.1 School Information

• School name, address, contact details
• Board affiliation (CBSE, ICSE, State Board, International, Private)
• Authorized representatives and administrative contacts
• Academic structure such as classes, sections, and sessions

2.2 Student Information

• Student name, admission number, class and section
• Date of birth, gender, and academic records
• Attendance, examination results, and report data
• Health or special instructions provided by the school (if enabled)

All student data is collected and managed only under school authority.

2.3 Parent & Teacher Information

• Parent/guardian names and contact details
• Teacher and staff profiles, designations, and schedules
• Login credentials and role-based access details

2.4 Usage & Technical Data

• Login timestamps and activity logs
• Device, browser, IP address, and operating system
• System performance and error logs

This data supports school ERP data security, audit trails, and system improvement.

3. How We Use the Information

InstiB uses collected information to:

• Provide and operate school management software features
• Enable academic, administrative, and communication workflows
• Maintain platform security and prevent unauthorized access
• Improve system performance and reliability
• Comply with applicable Indian laws and regulations

InstiB does not sell, rent, or monetize student or school data.

4. Data Ownership (School-Owned Data Clause)

All data entered, uploaded, or generated within InstiB remains the exclusive property of the respective school.

InstiB acts solely as a data processor, providing secure technology infrastructure. Schools retain full control over how their data is accessed, modified, or shared within the platform.

5. Data Sharing & Disclosure

InstiB does not disclose personal data except:

• When authorized by the school
• To trusted service providers supporting infrastructure (under strict confidentiality)
• When required by law, court order, or government authority

No student data is shared for advertising or commercial profiling.

6. Data Storage, Security & Encryption

InstiB implements industry-standard student data protection measures, including:

• Encrypted data transmission (HTTPS/SSL)
• Secure cloud hosting environments
• Role-based access control
• Regular security audits and monitoring

Access to data is restricted to authorized users designated by the school.

7. Cookies & Tracking Technologies

InstiB uses essential cookies to:

• Maintain secure user sessions
• Improve platform usability
• Monitor system performance

Cookies do not track users across unrelated websites and are not used for advertising.

8. Third-Party Services & Integrations

InstiB may integrate with third-party services such as:

• SMS, email, and notification providers
• Payment gateways (if enabled by the school)
• Cloud infrastructure providers

All integrations comply with applicable data protection obligations.

9. User Rights & Data Access

Schools may:

• Access, update, or correct their data
• Control user permissions
• Request data export or deletion upon service termination

Parents and students must approach their respective schools for any data-related request.

10. Children’s Privacy (School-Controlled Access)

InstiB is a school-authorized platform. Student access is provided only under supervision and consent of the school.

InstiB does not independently collect data directly from children without school authorization.

11. Data Retention Policy

Data is retained:

• For the duration of the school’s active subscription
• As required by academic, legal, or regulatory obligations

Upon termination, data is returned or securely deleted as per agreed terms.

12. Legal Compliance (India)

InstiB complies with:

• Information Technology Act, 2000
• Information Technology (Reasonable Security Practices) Rules, 2011
• Applicable Indian data protection standards

13. Changes to Privacy Policy

We may update this Privacy Policy periodically. Updated versions will be published on our website and become effective upon posting.